When she found herself stuck in Miami without a hotel, Rachel Harrison picked up her phone. But not to make a call.
“The hotel I’d booked had oversold their rooms,” says the New York-based PR exec. “They tried to ‘walk’ me to another hotel, but all were sold out, due to a trade show. I used the Hotel Tonight app and found a reasonably priced hotel that was ready to check me in within the next few hours. It saved my life.”
In a world where you’re more likely to have a smart phone than a travel agent, choosing the right apps can provide vital backup. Indeed, a recent survey by air transport association SITA showed that 84% of business travelers now use a smart phone on the road, and the number of enticing biz-travel-friendly apps grows by the day.
We’ve highlighted 12 of the best apps, some brand new, some road-tested and updated. One can tell you what time you need to leave your hotel to catch your flight, based on traffic reports and the current security lines at the airport. Another can tip you off on how to get in good with a prospective client.
Jacqueline Indelicato, a VP for New York-based ad firm Omnicom, calls the chef-driven app Find.Eat.Drink her “culinary compass,” after she used it to find an off-the-beaten-path restaurant for entertaining colleagues in San Francisco. “My SF colleagues were impressed,” she says, “and laughed about how they had never been there.”
Some of the best apps, of course, don’t necessarily provide clutch information. But they don’t always need to. Jordan Stopler, for instance, says that he created the app StoryDesk so that sales and marketing reps can build and present design-studio-worthy presentations on the fly, but his favorite travel apps remind him why it’s fun to be on the road.
“I love Delta’s iPad app, with its glass-bottom-airplane feature,” he says. “I can look out a window and finally know exactly what’s below me.”
See all the apps that made the cut for business travelers.
Hotel Tonight
Free for iPhone, iPad and Android
This user-friendly app for finding last-minute hotel rooms at steep discounts — sometimes more than 80 percent off — has been a big hit since it launched in 2011.
Its quick rundown of available hotels (with perhaps just one or two rooms left for the night) gives you the exact distance from your current GPS location and quick, real-world impressions such as Basic, Charming or Luxe. The latest upgrades have added more locations, from Costa Rica to Madison, Wis., and you can now book the night as early as 9 a.m. on any given day, up from noon.
Refresh
Free for iPhone (An Android version is in the works)
You’re not nosing around, you’re doing “research.” Use this new app to put together a quick dossier on a potential client or anyone you’re meeting, with basic details such as their career background, where they went to school or even where they took their most recent vacation.
While people rave about it as a good icebreaker, it may also provide some crucial hints on what not to talk about (say, last weekend’s big bowl game loss by their alma mater). It works best when you belong to a number of networks, such as Twitter, Facebook or LinkedIn.
Uber, Taxi Magic and Car2Go
Uber free for iPhone and Android
The hot on-demand car service has recently branched out into regular taxis—telling you how far away a cab is, hailing it from afar and even ID’ing it by license plate and the driver’s name.
Taxi Magic free for iPhone and Android
This app may have more coverage in the U.S. — 60 cities, compared to Uber’s 29 — but Uber has the advantage overseas, available in 21 other countries.
Car2Go free for iPhone and Android
If you’d rather drive yourself but don’t need a car every day of your trip, check out this user-friendly app. It lets you rent smart cars by the hour, day or even minute (the hourly rate is $14, after a $35 sign-up fee), and shows you where available cars are. It works in 25 cities in the U.S. and Europe, from Seattle to Miami to Berlin.
WalkJogRun
$4.99 on iPhone
Not sure which way to walk or jog from your hotel to bank your morning three-miler? This app can pinpoint good routes in more than 2.4 million towns around the globe.
The entries are created largely by other users, and you can sort by length of run and see details such as elevation gains, cool sights and the best spot to pick up your coffee afterward. Accurate GPS promises that you won’t get lost.
Find.Eat.Drink.
$0.99 on iPhone and Android
Around Me (free on iPhone and Android) has legions of fans for offering reliable info on finding the closest bistro, bakery or Starbucks. But relative newcomer Find.Eat.Drink adds a layer of foodie snob appeal.
It gives you recommendations for nearby restaurants, bars or gift shops from local chefs, bartenders and sommeliers, helping you make an informed choice and sound like an expert to clients and colleagues.
Granted, there are gaps: In Texas, for instance, there are no listings yet for conference (and up-and-coming foodie) hub San Antonio, but there is at least a nice roundup for nearby barbecue mecca Lockhart.
Travel App Box
$1.99 on iPhone
It dubs itself the Swiss Army Knife of travel apps, with 15 features such as an international tip calculator, currency converter and clothing-size converter. It also has a feature for foreign phrases (in Spanish, French, German and Italian) and a “pictionary” feature, so that you can point to items, like a chicken or eye drops, to tell someone what you need.
We also like the quirky add-ons, such as the altimeter, and the surprisingly in-depth rundown of rules for road-trip games, from the classic Alphabet to the lesser-known Padiddle and The Professor’s Cat.
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